2016 January Board Minutes

Society of Rocky Mountain Archivists Board Meeting
Wednesday, January 06, 2016; Scheduled for 12:30-1:30 pm
Conference Call/Botanic Gardens, Denver, Colorado

Meeting called to order at 12:45 pm

Present: Shaun Boyd, President; Jamie Seemiller, Archivist; Allaina Wallace, Vice President; Adam Speirs, Member-at-Large
Present via conference call: Steve Fisher, Preservation Member-at-Large; Kate Legg, Program Director; Maria Tucker, Past President
Absent: Caroline Blackburn, Electronic Resources Coordinator; Max Miller, Newsletter Editor; Holly Geist, Secretary; Mary Elizabeth Ruwell, Membership Coordinator; Jenna Edwards, Treasurer

Ms. Wallace motioned to accept the November 12, 2015 board meeting minutes; Ms. Legg seconded; approved unanimously

Spring Conference 2016 Update
Ms. Legg reports that everything is looking good. Conference scheduled for May 6, 2016 at New Hope Baptist Church, 3701 Colorado Blvd. Denver, CO 80205, with the theme of “Acquisition”. Church required $25 application fee, and as of this meeting we are waiting for actual cost, which is estimated to be at ~$200. At Ms. Geist’s suggestion, we have approached and retained guest speaker, Sue Hodson, who will speak on donor relations. We have offered a $250 honorarium, and to cover travel expenses. A speaker agreement has been drafted for Ms. Hodson to sign. Other speakers lined up for the conference include, Kevin Luy at Colorado State Archives, Patti Rettig at Colorado State University, and Jamie Seemiller at Denver Public Library. Still left to be accomplished: Catering; Cost; Handouts. This conference is unlikely to make $1,500 as the last one, rather the goal is to break even.
Question from Ms. Boyd: How much time to set aside for business meeting? – Answer: 20 minutes
Question from Ms. Boyd: How do we need to handle elections? – Answer: Uncertain, need to ask Holly?

Treasurer’s Report
No treasurer’s report.

DAS Workshops
DAS workshop progress to date discussed. Task Force composed of the members of the SRMA Board created by Ms. Boyd to tackle finding locations for DAS onsite classes throughout 2016. Task Force composed of Mr. Speirs, Ms. Tucker, and member Blake Graham, created by Ms. Boyd to secure CHRAB grant funding to offset cost of attending on-site classes for SRMA members.

SAA – RAAC Symposium Session
Ms. Boyd requested information as to who could represent SRMA at the RAAC Symposium in Atlanta at SAA in 2016. Both Ms. Wallace and Ms. Seemiller will be attending SAA 2016, and Ms. Wallace will represent SRMA in her capacity as President.

Colleague Connection
Ms. Boyd requested information as to who would attend the Colleague Connection event at University of Denver in May. Every year SRMA participates in Colleague Connection. This year, the meeting taking place will cost $45, which includes dinner, and the topic will be freedom of information. Mr. Fisher noted that he would be attending.

New Business

Next Board Meeting
Ms. Boyd will email Ms. Geist for further direction as to voting requirements for SRMA Board elections; Ms. Tucker to continue recruiting candidates for positions.

Meeting adjourned at 1:51 pm
Ms. Boyd motioned to adjourn the meeting, Mr. Fisher seconded; approved

Respectfully submitted,
Kristofer Adam Speirs