May 29 – 31, 2003

“Envisioning Archives: Strategies for Collection Planning and Funding”

Center of Southwest Studies
Durango, Colorado

For more information, contact Bridget Burke at Bridget.Burke@chs.state.co.us

Registration: Send your completed form and $40.00 registration fee to: Bridget Burke, SRMA Program Chair, c/o Colorado Historical Society, 1300 Broadway, Denver, CO 80302. Registration includes a Thursday evening reception and Friday lunch. You must register seperately for housing and for Saturday tours.

If you are looking for a ride to Durango, or can offer one to someone else, call Bridget Burke, Program Chair, at 303.866.4603. She will coordinate car-pools.

Thursday, May 29th: Check in and registration at the Center of Southwest Studies

When you reach Durango, first check in at the Center of Southwest Studies. Registration and local arrangements info will be at a table in the foyer on Thursday. We will direct you from there to the residence hall to check in for lodging on campus.

Campus tour: Take a walking tour of historical makers at the Durango campus. Print out the tour from http://swcenter.fortlewis.edu/FLC_Guide/FLCmarkers.htm  The tour takes 70 minutes if you walk the entire route; if you omit the loop around the football field it takes just under an hour – some of the most scenic views of any college campuses!

Housing and meals on campus: Phone Events Services at Fort Lewis College at 970.247.7372 directly to make housing and meal plan reservations.

Thursday evening reception 5 – 7 p.m.: Welcome reception at Center of Southwest Studies

Join your colleagues for a reception in the Museum Galleries and the Delaney Research Library of the Center of Southwest Studies, Fort Lewis College. Hors d’oeuvres and refreshments served.

For Memorial Day week and in conjunction iwth the Society of Rocky Mountain Archivists meeting, the Center of Southwest Studies will open Cross-Cultural Threads, a comprehensive exhibit of Hispanic, Navajo and Pueblo weaving traditions in the southwest This exhibit will feature key pieces from the new multi-million-dollar Durango Collection®, an encyclopedia selection of southwest textiles representing eight centuries of weaving traditions in the Southwest. The galleries will be open during the welcoming reception on Thursday afternoon and evening, as part of conference events.

Friday, May 30th:

7:30 a.m.: SRMA board breakfast in the Blue and Gold Room near the Info Desk in the College Union Building

8:30 a.m. – 9:00 a.m.: Registration

9:00 a.m. – 9:15 a.m.: SRMA Business Meeting

9:15 a.m. – 10:30 a.m.: Collections Planning 101: Bridget Burke, Curator of Books and Manuscripts, Colorado Historical Society

10:30 a.m. – 10:45 a.m.: Morning Break

10:45 a.m. – 12:00 p.m.: Collection Planning Colloquium:

• Todd Ellison, Archivist, Center of Southwest Studies
• Mark A. Greene, Director, American Heritage Center
• Brent Wagner, Reference Archivist/Librarian, Denver Public Library
• Jan Postler, Registrar and Curator, Animas Museum

12:00 p.m. – 1:30 p.m.: Lunch Break

1:30 p.m. – 3:00 p.m.: Updates on Niche Collections:

• Nancy Freeman, National Wildlife Research Center
• Carol Edwards, U.S. Geological Survey Field Records Library
• Jody Perry, Archivist and Director, Eastern Shoshone Archives
• Nathan E. Benver, Housel Curator, McCracken Research Library

3:00 p.m. – 3:15 p.m.: Afternoon Break sponsored by Metal Edge

3:15 p.m. – 4:30 p.m.: Grants 101: Leigh Grinstead, Director of Resource Development, Historic Denver Inc.

4:30 p.m. – 5:30 p.m.: CIMA/SRMA Merger Discussion, facilitated by John Newman

5:30 p.m. – 6:30 p.m.: “Behind the Scenes” Tour of the Center of Southwest Studies

Saturday, May 31st: Tours of the area

Canyons of the Ancients tour led by Andrew Gulliford, director, Center of Southwest Studies. This is apristine ancestral Pueblo environmet – one of the nation’s newest national monuments – like Mesa Verde must have been a hundred years ago. Expect moderate to strenuous hiking, and a possibility of extreme heat. Bring your own lunch, plenty of water, sunscreen, and a sun hat. Signup by Monday, May 27th by email to Ellison_T@fortlewis.edu  This tour departs from the Center of Southwest Studies at 8:30 a.m. and expect to return by 6 p.m. at the latest. Carpooling is strongly encouraged! If we decide to travel together by College van, the cost will be $15. The round-trip distance is approximately 150 miles.

Mesa Verde National Park tour. Explore Balcony House with your colleagues. The tour requires people to descend a 100 foot long staircase, climb a 32 foot tall ladder, and crawl through a 12 foot long tunnel to reach the dwelling. The admission fee to the park has been waived for our grou ptour, however reservations and a $2.50 fee for the balcony house tour must be paid to Todd Ellison, at the registration table in the Center of Southwest Studies by 3 p.m., Thursday May 29th. This tour departs the Center of Southwest Studies at 8:30 a.m. and returns by early evening. Carpooling is strongly encouraged!

Durango & Silverton Narrow Gauge Railroad. Round trip is $60. Trains leave Durnago at 8:15 a.m. and 9:00 a.m., arrive in Silverton in time for lunch, and arrive back in Durango at 5:30 p.m. and 6:00 p.m. Be sure to make your reservations a.s.a.p.! For more information, contact www.durangotrain.com

Animas View Overlook Trail (at the top of a twenty-minute drive on washboard dirt road up from Durango through the San Juan National Forest). The gentle, smoothly paved .6-mile wheelchair accessible circuit offers views north toward the San Juan Mountains (a beautiful view of the Animas Valley) and south to Durango down below. Signposts provide geological and ecological information about the trial. Picnic table and pit toilets are the top of the road, at the start of the paved walking path. You’re on your own for this one. See signup sheet at registration desk, to carpool. Directions: from Durnago, head north on Main Avenue to 25th Street. Make a left turn on 25th Street (also called Junction Creek Road) and proceed about three miles past the forest boundary sign. Continue on the dirt road past Junction Creek Campground, at milepost 7. On the right, you’ll see a parking lot with restrooms and the trailhead.

Smelter Mountain Overlook of Durango. For a restful, refreshing outing, within fifteen minutes’ drive of Fort Lewis College. Todd Ellison will lead this afternoon outing, departing from Gateway Park at 2 p.m. We will have some quiet time to read, think, and look for birds, and watch the ever-changing view. No physical exertion is necessary on this outing.

Getting there:

Maps:

http://www.discoverymaps.com/HomeMaps/CODurangoMap.htm  for Durango
http://www.fortlewis.edu/about_flc/maps/campusmap.pdf for Fort Lewis College campus (the Center of Southwest Studies is #48)

Directions:

Take 285 South. Plan to stay on Route 285 for the bulk of this trip, through Bailey, several mild mountain passes (Kenosha Pass and Red Hill Pass), outskirts of Fairplay (note mountains of rocks from mining), Antero Junction, Trout Creek Pass, Nathrop (note the river rafting), and the mountain splendors visible from the road south through Poncha Springs (and Poncha Pass), Villa Grove, and Saguache. The beautiful Sangre de Cristo range will be on your left.

You are HALF WAY THERE when you’re in the long stretch in the San Luis Valley, site of squashed debates about whether to tap its underlying aquifer to supply Denver subdivisions. Look for wild birds, lettuce, potatoes, sheep, migrant workers, and sod-roofed structures.

Don’t miss the turn! Turn Right at the CFonoco station onto Route 112 West to take you through Del Norte on Route 160 West. Durango is about 2 hours away when you reach South Fork. Enjoy your ride over Wolf Creek Pass (is that the 5th mountain pass?). Careful – depending on the season and the time of day – of rocks/boulders fallen onto the road, deer in the road, buckled-up pavement and ice. The view from hig up on the scenic turn-off (just before the sharp left descending curve off of Wolf Creek Pass past Treasure Falls on your left once you’re back down on the level) is spectacular any time. Pass through Pagosa Springs to U.S. Route 550 North / 160 West into Durango.

As you enter Durango you’ll see Home Depot on the left, then Wal-Mart on the left – and soon after that you should take State Highway 3 to the right at the light, and you’ll head straight up the front hill to the College. There’s a traffic light at the top of the front hill – go through it, and look for the large Center of Southwest Studies and Concert Hall buildings on your left, along the end of this stretch of road that used to be the approximate area of the Durango airport where Will Rogers landed on his fateful flight to Alaska. The trip is about 350 miles. People say it can be done in 6 hours, but we think 7 is more the case for most of us.

Emergency Contact Numbers: for during the conference, depnding on which hall a person is staying in:

Cooper office: 970.247.7488
Anasazi office: 970.247.7246
Fort Lewis College Police: 970.247.7123

SRMA Conference Housing and Meal Registration Form

Convenient, low-cost, on campus housing and cafeteria breakfasts are available to SRMA conference attendees through Fort Lewis College. Reservations for meals and housing will be handled through the Events Services office at the following address and must be made by Wednesday, May 14th. Participants will pay for housing/meals upon arrival. (They accept cash, checks [payable to Fort Lewis College] and Visa/Mastercard/Discover cards.)

Events Planning, Fort Lewis College
Attention: Gayle Rasmussen
1000 Rim Drive, Durango, CO 81301-3999
Phone: 970.247.7372
Fax: 970.247.7306
email: Rasmussen_G@fortlewis.edu
web: http://www.fortlewis.edu/student_services/housing/index.htm

Conference Housing Preferences:
Number of nights: _____ Please circle specific nights: Th Fr Sa
_____ Double occupancy: $13.00 + 7.4% tax/person/night (double room)
_____ Single occupancy: $26.00 + 7.4% tax/person/night (double room)
_____ One bedroom apartment: $44.00 + 7.4% tax/night
_____ Two bedroom apartment: $60.00 + 7.4% tax/night
Housing total: _____

Important Housing Information: Check in at the Center of Southwest Studies

• Check-in time: 1:00 p.m. on May 29, 2003
• Check-out time: 10:00 a.m. on June 1st, 2003
• There is a $50.00 charge for lost keys
• There is a $5.00 charge for lost meal tickets
• An additional administrative fee of $10.00/person to be paid by participant upon arrival

On-campus Meal Plan Preference:

Breakfast meal plans at the River Rock Cafe are available to conference attendees. The meal plan consists of two breakfasts, one on Friday and one on Saturday, which must be pre-ordered using a meal card for $11.00 plus 7.4% tax for the two meals. (Both breakfasts must be purchased.) The Cafe is located on the main level of the College Union Building. Meals are self-service and “all you care to eat.” Breakfast is served in the cafeteria from 7:00 a.m. – 8:00 a.m. (Sample menus for off-campus eateries will be available at the registration table.)

Please note that conference attendees will be provided lunch on Friday, May 30th.

Friday and Saturday breakfasts for total of $11.81

Meals subtotal: _____

Housing and Meals total: _____