“A Survey of Preservation Activities in Cultural Heritage Institutions – FY2012″ is a pilot survey coordinated by the Preservation and Reformatting Section (PARS) of the American Library Association (ALA) and the Association of Library Collections and Technical Services (ALCTS).

The goal of this survey is to document the state of preservation activities in this digital era via quantitative data that facilitates information sharing and tracking changes in the preservation and conservation fields over time.

Any cultural heritage institution with preservation activities may complete this survey. The survey will be open from April 25, 2013 through June 25, 2013.

Questions focus on preservation activities for fiscal year 2012 (as defined by your institution) and will document your institution’s administration and staffing of preservation activities, budget and expenditures, general preservation programming (disaster planning, education, outreach and more), conservation treatment, preservation reformatting and digitization, and digital preservation activities.

The survey is available at:
http://www.surveymonkey.com/s/preservation-survey

Holly Robertson
Preservation Consultant – Washington, D.C.
Member-at-Large, Preservation and Reformatting Section
preservationstatistics@gmail.com

Beth Heller
Beth Heller Conservation LLC
Conservation of Works of Art on Paper and Historic Documents
Denver, Colorado
bethlhell@gmail.com

http://bethhellerconservation.wordpress.com

Protecting Cultural Collections:

Disaster Prevention, Preparedness, Response & Recovery

Part 1: Prevention & Preparedness – 9:00 a.m. – 4:00 p.m.

Glenwood Springs: Wednesday, July 17, 2013 – First Presbyterian Church

Part 2: Response & Recovery – 9:00 a.m. – 4:00 p.m.

Glenwood Springs: Wednesday, August 14, 2013 – First Presbyterian Church

Sponsored by Western States & Territories Preservation Assistance Service (WESTPAS)

Instructor: Julie Page, Co-Coordinator, California Preservation Program and WESTPAS

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The “Protecting Cultural Collections” workshops are presented in a 2-part sequence to produce the following outcomes for disaster preparedness activities:

Complete a disaster response & collection salvage plan by the end of Part 2
Learn how to train staff to implement your plan effectively
Set pre- and post-disaster action priorities for your collections
Understand practical decision-making skills needed during an emergency
Experience salvage procedures for a wide variety of material including books, documents, photos & objects

The workshop days are scheduled 4 weeks apart. Participants will prepare short assignments prior to the first session; between sessions, they will undertake additional assignments resulting in a completed disaster plan at the end of Part 2. Upon completion, the institution will be invited to join an informal network of WESTPAS trained personnel to provide mutual aid in the event of emergencies involving collections in the region.

Who should attend: Administrators and staff responsible for emergency preparedness, response and decision-making, in all types of cultural institutions. By registering for the workshop, the institution commits to supporting the attendee(s) to achieve the workshop’s disaster preparedness goals. When possible, please send two attendees so they can work together on the disaster preparedness activities.

Cost: No charge to the institution. Funding provided by the National Endowment for the Humanities. Co-sponsored by Colorado Connecting to Collections and Colorado State Library.

Registration: Pre-registration required. Register online at: WESTPAS workshop http://tiny.cc/ZePOL

For registration assistance contact: Alexandra Gingerich gingerich@plsinfo.org

For general & content information contact: Julie Page jpage@westpas.org

Due to the blizzard which appears to be coming our way, the Colleague Connection committee has decided to reschedule the event. Colleague Connection 2013 is now scheduled for April 23rd. We will still be at the Fritz Knoebel School of Management starting at 5:30 with Connie Willis still giving the keynote entitled “Time Travel, Telepathy, Tap Dancing, Coonskin Caps, Church Choirs, and Chaos Theory: The Life of a Writer.”  If you are already registered, you will still be registered for the new date. We will also be reopening registration for anyone who can make the new date.  If you are unable to attend, please contact Mary Arnold (mary.arnold@bryancave.com) or Chris Coughlan (coughlan.christine@gmail.com) for a refund.  Let me know if you have any questions,  Jay Trask (jay.trask@unco.edu)

Do something this Spring to further your institution’s disaster response. Participate in the Heritage Preservation MayDay.

http://www.heritagepreservation.org/PROGRAMS/TFlessons/MayDay.html?utm_source=Heritage+Preservation+Master+List&utm_campaign=e9173ad060-MayDay_20134_1_2013&utm_medium=email

SAA is thrilled to announce that registration for Advocacy, Archives, and Archivists Workshop is FREE, thanks to funding provided by the University of Wyoming’s American Heritage Center. The SAA Continuing Education Program is proud to be a partner in this advocacy effort.

Advocacy, Archives, and Archivists Workshop
October 15 in Laramie, Wyoming

Workshop Description
You value your profession, but you’re not sure you have the words or know how to make an impact? This workshop provides information on how to identify goals, develop and deliver a message, and implement methods for advocating for archives programs and archives issues. Practical approaches, tangible models, and examples of materials needed to advocate for your archives programs and issues are offered as well.

In this workshop you’ll learn how to:

Develop a focused statement of an advocacy goal for your institution or an archives issue of concern;
Create a profile of the audience/individual to whom your advocacy efforts will be directed and develop a plan for how to approach that person/organization;
Craft advocacy support materials as part of the effort;
Deliver a three- to five-minute “pitch” to support your advocacy goal; and
Construct a framework (plan) for reaching your advocacy objectives.

Who should attend? Archivists, librarians, and museum curators at any experience level who want to enhance their skills in advocating for archives programs and issues.

To see what other workshops and DAS courses SAA is offering in 2012, please visit our Education Calendar.

17 North State Street, Suite 1425
Chicago, IL 60602-3315
312-606-0722; toll-free: 866-SAA-7858

http://www.archivists.org

http://www.digitalpreservation.gov/news/newsletter/201303.pdf

In this issue:

*Highlights from Personal Digital Archiving 2013

*National Digital Stewardship Residency now accepting applications through April 5, 2013

*The National Digital Stewardship Alliance Content Working Group cases studies on Born-Digital Community and Hyperlocal News, Newspaper e-prints, and Citizen Journalism are now available

*Comment on the NDSA Digital Preservation Glossary

*Recent interviews with: Matt Knutzen, York Public Library; Robert Glenn Howard, University of Wisconsin – Madison; Wolfgang Ernst, Humboldt University; and Henry Lowood, Stanford University

*Recaps from cod4lib and CurateGear

*Upcoming events: SXSW 2013, March 8-17, Austin, TX; Society for Imaging Science and Technology, IS&T Archiving 2013, April 2-5, Washington, DC; ALA’s National Preservation Week 2013, April 21-27; NDSA Regional Workshop, May 10, Boston, MA; and, NDSA Regional Workshop, June 14, New York, NY

Free Digital Preservation Webinars. ASERL is pleased to again host a series of webinars to aid member librarians, staff, and others in learning the basic tenets of digital preservation. The first series, offered in Spring 2012, continues to attract repeated viewers via ASERL’s Vimeo channel (see http://bit.ly/VVCRjh ). For 2013, we’ve re-focused the content based on user feedback and re-structured the series into four 60-minute webinars.

All sessions are free and open to anyone interested in learning more about this important topic. Further updates can be found at http://www.aserl.org/intro-dp-2013/

Read more at on the SRMA Educational Opportunities page.

Date: March 20, 2013
All webinars are one hour in length and begin at 11am Pacific, noon Mountain, 1pm Central, and 2pm Eastern time.

This webinar discusses how to host an innovative public program on preserving personal digital information.

In an effort to share knowledge on how best to care for personal digital information, The Library of Congress’ National Digital Information Infrastructure and Preservation Program developed The Personal Digital Archiving Day Kit. The toolkit provides resources for staff at libraries, archives and other cultural institutions to help them plan and present a personal digital archiving day program.

This webinar focuses on the resources included in the kit, how the kit can be used to plan a public program, and why holding a personal digital archiving program is beneficial for both public libraries and their communities.

Learning outcomes: Learn practical tips for hosting a personal digital archiving day event.
Learn about resources on digital preservation that can help individuals preserve their digital files, photos, videos, emails, and social media.

Who should attend? Librarians and other information professionals interested in hosting a public event on how to preserve personal digital information.

Presenter: Erin Engle is a Digital Archivist with the National Digital Information Infrastructure and Preservation Program at the Library of Congress. She coordinates and contributes to communications, outreach, and social media activities for the Program, works on developing personal digital archiving resources, and is Editor of the monthly Library of Congress Digital Preservation Newsletter. She has a BA in International Politics and French from The Pennsylvania State University and an MSLS from The Catholic University of America.

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This webinar is free but registration is required for attendance.

For additional information and access to the registration link, please go to the following website:

http://www.ala.org/alcts/confevents/upcoming/webinar/pres/032013

ALCTS webinars are recorded and registrants receive a link to the recording shortly following the live event.

For questions about registration, contact ALA Registration by calling 1-800-545-2433 and press 5 or email registration@ala.org. For all other questions or comments related to the webinars, contact Julie Reese, ALCTS Events Manager at 1-800-545-2433, ext. 5034 or alctsce@ala.org.

SRMA is Looking for a Few Good Archivists!

Become a SRMA Board member!

Seize this opportunity to serve your colleagues and the archival community, and work closely with the other talented members of the Board by nominating yourself or a colleague as a candidate for a position. Serving on the Board is a great way to network and requires a minimal time commitment.

This year there are four open positions: Vice President (President-elect), Member-at-Large (First Year), Member-at-Large (Preservation) and Treasurer. Please visit the SRMA website  for position descriptions and duties.

Feel free to contact a current board member or the Election Committee if you have any questions; we are happy to share our experiences!

Nominations are due Friday, March 30^th by 5pm, and consist of a statement of intent, including a brief bio of yourself and why you are interested in running for this position. This will serve as your introduction to the SRMA membership when we include it with the ballot. Please submit your nomination to a member of the 2013 Election Committee:

Beverly Allen (chair, immediate Past President)
beverly.allen@colostate-pueblo.edu

Jay Trask (Outgoing Board member)
jay.trask@unco.edu

Kate Legg (SRMA member)
klegg@ucar.edu

Greetings SRMA Members:
The board is giving you the requisite minimum 60 day notice that there will be a vote to change the Bylaws at the upcoming meeting.  The suggested change will address the fact that the SRMA archives has changed from History Colorado (formerly Colorado Historical Society) to Denver Public Library:

Bylaws, Article III, Section 4, D. Non-Voting Board Members Appointed by the Board.
1. Archivist. The Archivist holds the authority and responsibility for gathering all materials that relate to SRMA from its Board and members. The Archivist also sets and maintains a records retention schedule for the SRMA Archives, which are an accessioned collection at the Colorado Historical Society Denver Public Library.

If you are unable to attend the meeting but would like to be involved, you can provide me with a proxy vote.
B. Proxy. All SRMA members should be made aware of the proxy proviso. Only the Secretary may accept proxy votes. The Secretary will cast the proxy votes on behalf of the members. A proxy vote is valid if:
1. it is signed and dated by the SRMA member casting his/her vote,
2. it is given to the Secretary prior to the beginning of the meeting, and
3. it is submitted via written communication – including but not limited to fax, e-mail, and mail.

Holly Geist
srmasecretary@srmarchivists.org