SRMA Board Minutes of Meetings
SRMA Board Meeting
April 19, 2001
The SRMA Board met on April 19, 2001 in Morgan Library, Colorado State University at 10:00 a.m. in Fort Collins, Colorado. The meeting was called to order by Vice President, Steve Fisher.
Members present: John Newman, Karen Zoltenko, Ginny Kilander, Stan Oliner, Kevin Anderson, Steve Fisher, and Marge Benham.
Old Business
Spring Meeting – Boise: Stan and John reported that the program is set. All things related to treasury activities will be going through Todd Welch, Northwest Archivists (NWA). The program committee wants to give door prizes. If anyone has a book, or something to donate, it would be greatly appreciated.
Change of Officers: Steve announced that the ballots are being mailed today. The new officers should be in place next month. It has been agreed that the new officers, President (Steve Fisher) and the Program Chair (John Newman) will assume their respective offices today.
Program Chair Report: John proposed that we start the planning for the Spring 2002 Meeting. It was decided to set a “default” date of June 14, 2002 for the meeting. It was further decided to hold the meeting in Fort Collins. Two suggestions were made for the program:
1. Panel discussion titled “People Who Work with Archives.” The panel will be made up of fellow professionals, that is archivists, records managers, and museum professionals, as well as patrons. This would give us a chance to see, hear, and think about “how others see archives.” Presentations and panel discussion could possibly take a whole day.
2. Programs and services of the Colorado State Archives and the Wyoming State Archives.
John would like to get suggestions of specific people to participate in either program. Stan suggested getting input from institutions in both states. For the Spring meeting, we should plan for 50-75 people. There are plenty of restaurants near the CSU campus in which people can eat; therefore, we do not need to provide a lunch. John said that the DU Cable Center would be a good alternate meeting place if he could not arrange a meeting room at CSU. John will write an article concerning the meeting to disseminate to genealogical newsletters and other organizations that might be interested in participating.
Newsletter Editor’s Report: Ginny reported that the newsletter goes out tomorrow. The next newsletter article deadline will be July 5th. The fall newsletter will be published after the Fall 2001 Meeting, thus if there is anything that needs to be in the newsletter before that meeting, it must be in the summer newsletter. We used to have an editor for the feature, “Occasional Papers” which were distributed with the newsletter. Is there enough interest in resuming that feature of the newsletter? Rudy Wittus was the editor before he moved out of state. Steve will issue a call for a new editor in the next newsletter.
Membership Report: Karen reported that she has sent out pink notices to those members who have not yet renewed their memberships. We have 185 members, including those who have not renewed their memberships. Individual membership dues are $10.00 and institutional memberships are $20.00. Stan suggested that we should make a concerted effort to increase membership, especially among larger and medium sized institutions that have a large staff, but only one membership. Membership renewals should be sent to the Membership Chair who will then forward them to the Treasurer.
We need to file a corporate report in order to maintain our corporate status.
Karen is compiling a list of people who have expressed an interest in serving on the Board and others who are interested in attending meetings. Anyone interested should have an opportunity for a full and active membership in SRMA. We should find a place for them.
New Business
Meetings: Stan said that he would much prefer “in-person” Board meetings rather than the electronic meetings. While it was agreed that e-mail meetings are not all bad, an “in-person” meeting is preferable. It was agreed that we do need to be flexible, the electronic format does lend itself well to a single issue as appropriate. It was agreed that electronic meetings should have preset limitations. They should be limited to only one issue at a time.
Announcements and other Issues
Kevin said that he had received a check from Metal Edge for purchase of the SRMA membership list. Karen sent a copy of the list. Kevin wants to know how to tell if a check is a donation or a check for purchasing something.
Marge asked to have the Minutes of the January electronic meeting approved. John moved the minutes be approved. The motion was seconded and the minutes were approved as written.
It was moved that arrangements for the Fall 2001 meeting be made at the President’s discretion. The motion was seconded and approved.
The next meeting will be held during the Spring Meeting in Boise.
Respectfully Submitted,
Marge
Benham,
Secretary
