SRMA Board Minutes of Meetings
March 24, 2003 Board Meeting
Meeting was held at the National Wildlife Research Center, Ft. Collins. Meeting was opened at 10am.
Members present
: Bridget
Burke, Nancy Freeman, Steve Fisher, Leah Davis-Witherow, Donna McCrea, Rebecca
Lintz, Kevin Anderson
Board Vote: Motion was made and accepted to add Nancy Freeman to the Board as Member-at-Large.
Secretary’s Report - secretary absent
Treasurer’s Report -
Account currently has ~$5700.
SRMA made about $600 last year. See the 2002 Year End Report.
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Discussion regarding implementing a sustaining member level of membership at an extra $5 - $10 per year to go towards scholarships and education / workshops. Agreed that this would be started in 2004 membership year. About $350 available from 'special projects' checking account. Steve noted this money was from a scholarship fund established by Johanna Harden. For 2003 Spring meeting two scholarships will be offered. Scholarship will consist of waiver of registration fee plus $50 in cash to help with expenses. Anyone can apply for scholarship. Applicants will be asked to submit a brief statement of need to Leah by May 1. Scholarship availability will be announced in upcoming newsletter. Recipients will be selected by Leah, Karen and Donna. Leah will send an e-mail to members advising them about the scholarship opportunity. Donna noted that she has taken a job at the University of Montana but will run for re-election as treasurer on the upcoming ballot.
Membership Report - membership chair absent
Newsletter Report - Deadline for submission is March 31.
Spring Meeting - Envisioning Archives to be held in Durango May 29-31. There will be an opening reception on Thursday evening. Sessions will be held on Friday. Tours will be offered on Saturday. A business meeting will be held at the opening of the Spring meeting on Friday morning. Bridget will serve as informal coordinator of carpools to Durango. She will make an announcement about this in the newsletter. We have a signed contract with the housing department at Ft. Lewis for dorm rooms. Kevin will submit info for the newsletter. Registration fee for the meeting will be $40.
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Registration fee waiver. Discussion about when and for whom the registration fee might be waived. Agreed to waive fees for this meeting for speakers who are not SRMA members. This issue will be addressed by the full board at the next meeting.
Nominating Committee - Holly Giest has expressed an interest in running for Member-at-Large. Her name will be included on the ballot. Donna McCrea will be on the ballot for Treasurer. Bridget Burke will be on the ballot for Vice President / President Elect. Steve will submit the ballot for the newsletter. Nominations will be returned to him by May 15. Results to be announced at the Spring meeting. Leah will send an e-mail to members advising them about the election.
Upcoming Meetings - Fall 2003 topic possibly centered on hazardous materials / disaster preparedness / mold, insects, etc. Locations discussed included Boulder and Ft. Morgan. American Heritage Center proposed as possible Spring 2004 meeting location.
Colorado Preservation Alliance merger - Discussion concerning how SRMA would respond to potential merger. Becky and Steve gave information about CPA and their potential interest. CPA has ~$9000 in account; ~30 members; website, newsletter, Myra Jo Moon preservation library. They offer education, environmental kits, outreach, yearly meeting always well attended. Looking for way for publicizing their activities more broadly, educate more people. Board expressed interest in merger and a formal letter from CPA to SRMA will be written outlining their requirements. Nancy will look in to whether by-laws need to be rewritten to allow for subcommittees, such as a preservation subcommittee that might be one result of a merger, or for the addition of a board position for workshops / education.
CIMA / SRMA merger potential - John Newman will facilitate a discussion at the Spring meeting to get feedback from membership on whether there is interest in looking further into a possible merger. Leah will send CIMA and SRMA interest letters and fact sheets in upcoming newsletter.
Policies and Procedures Manual - discussion tabled until next meeting
Council of State Historical Records Coordinators - Their recently published paper “Connecting the Archival Comminity” briefly discussed. Kevin has joined their listserv. No action needed at this time.
CSU Pubic History Workshop - It appears CSU would like to provide a forum for their public history students to network and attend workshops. SRMA board members expressed willingness to provide info about the organization and the field of archives. Bridget will gather additional information about this.
Next meeting - May 30, 2003. Durango. Brief breakfast board meeting will be held before official business meeting. Time and place to be announced.
Meeting adjourned at 1pm.
Respectfully submitted,
Donna McCrea, Treasurer
