SRMA Board Minutes of Meetings
October 10, 2003 Board Meeting
The SRMA Board met on October 10, 2003 outside the Fort Morgan Museum following
the Fall 2003 SRMA conference.
Members present: Kevin Anderson, Bridget Burke, Nancy Freeman,
Holly Geist, Ginny Kilander, Donna McCrea
Secretary’s Report: Secretary’s report from July
18, 2003 accepted.
Treasurer’s Report: The SRMA account has a balance of
$5720.24 as of September 30, 2003.
Potential merger: No further information is available at this
time about the potential merger with CPA.
Membership: The Board again discussed increasing SRMA membership
fees. Donna offered to survey the membership dues of other regional archival
organizations. It is likely that the SRMA board will put a dues increase to
a vote at the next SRMA business meeting (June 2004). Amount of proposed increase
will be determined at the winter board meeting. As per the SRMA by-laws, membership
is from January 1 – December 31. This will be stated on renewal forms.
2003 Fall conference: A brief discussion about the conference just attended.
Only a handful of participant feedback forms were received. Holly will send
out the form electronically to members. It was agreed to revise the form before
the next conference. Agreed we would like to continue to have the option of
bringing in paid speakers.
2004 Spring conference: The spring conference will be held
June 3 & 4 at the American Heritage Center in Laramie. Ginny has agreed
to serve as the local contact for the AHC. Program outline: afternoon of June
3rd, AHC Rare Books Curator Anne Marie Lane will give a workshop. Workshop fee
will be $35 and there may need to be a participation limit. (If limit is necessary
a registration cut-off date will be determined and SRMA members will have priority.)
June 4 conference itinerary includes a morning business meeting, two morning
speakers, lunch, niche collections update and an afternoon tour of the AHC.
Tentative conference topic is Management of resources (people, money, materials.)
June 4 conference fee will likely be $40-$45 (depending on expenses) for SRMA
members, slightly higher for non-members. SRMA will again offer a scholarship
to the Spring workshop and to the conference.
2004 Fall conference: May be possible to have the conference
at the Alpine Center in Golden, Colorado. Bridget will look into this.
2005 Spring conference: Mark Shelstad is serving as SRMAs contact
person for the 2005 Spring conference in Las Vegas. No action is needed by the
board at this time.
Conference fee waiver: It was agreed that a conference fee
waiver for one person would be issued to the institution that hosts a meeting.
Conference brochure: Initial review indicates that the brochure
about the fall conference, with a targeted mailing, attracted several non-SRMA/CPA
members. It was agreed to do a similar mailing (as a brochure or postcard) for
the Laramie conference. It was also agreed that an announcement would be sent
electronically as appropriate.
Occasional papers and student participation: It was agreed
to table this discussion until the next meeting.
Archives week: A SRMA member has approached Kevin about SRMA
being more actively involved in promoting our profession and activities during
Archives Week. The board is interested and will invite anyone with ideas about
how we can participate in Archives Week to attend a future board meeting.
Next Board meeting will occur in December. Time and location have not yet been
determined.
Meeting adjourned at 6:30 pm.
Respectfully submitted,
Donna McCrea
