SRMA Board Minutes of Meetings
February 12, 2004
The SRMA Board met on 12 February 2004 in the Dean’s Conference Room at DU (University of Denver) at 0930.
Members present: SRMA -- Kevin Anderson, Nancy Freeman, Holly Geist, Rebecca Lintz (also on CPA Board), Donna McCrea (conference call), Jay Trask (conference call), and Brent Wagner.
CPA -- Jeanne Abrams, Eileen Bolger, Steve Fisher, Karen Jones, Terry Ketelsen, and Rebecca Lintz (also on SRMA Board).
Potential merger: The joint boards convened for the purpose
of determining if a merger makes sense. CPA has historic roots to SRMA, CPA
has only 40-50 members, and the preservation field is small and dwindling. CPA
does not have a lot of options other than to appeal for continuing within the
auspices of SRMA.
After dissecting the 25 March 2003 Proposal Memorandum (see attachment), the SRMA and CPA Boards agreed, in principle, to a merger. Jeanne Abrams will revise her Proposal Memorandum and distribute it both to CPA membership (that needs to vote on the measure) and Kevin Anderson (who will give copies to the SRMA Board). The Board will present the revised Proposal Memorandum to SRMA membership on 04 June 2004 at the Spring Conference in Laramie.
Key points to the merger include:
CPA treasury ($8,512.63) would be absorbed into SRMA treasury with the understanding that the Myra Jo Moon Collection requires fiscal support
CPA newsletter would become a component of the SRMA newsletterA CPA Preservation Chair would become a permanent SRMA Board-appointed member without voting rights
Future SRMA meetings would include preservation components every 1-2 years
SRMA would operate the CPA website as part of its own
The Preservation Chair would maintain three CPA educational kits
The joint SRMA-CPA meeting concluded at 1115. SRMA continued to meet…
Secretary’s Report: Not issued due to other urgent matters.
Treasurer’s Report: Not issued due to other urgent matters.
Membership Report: Not issued due to other urgent matters.
Newsletter Report: Not issued due to other urgent matters. Ginny Kilander ably and deftly performed Newsletter Editor duties since 1999. The Board acknowledged and thanked her for these endeavors. Effective immediately, Ginny resigned her position. The available position will be announced in an upcoming e-mail to the SRMA membership.
By-laws: Some things remain ambiguous in the by-laws. Donna and Nancy will revise the minor issues before the 2004 spring conference (so changes can be put forth to a vote before the general membership). A complete overhaul of the constitution and remaining by-laws points will get remedied in 2005.
Currently, all ten board members vote even though six positions are elected and four are board-appointed. By a vote of 6 – 0 – 1 (yea/nay/abstain), the SRMA Board decided to end this practice. Henceforth, only the six elected positions (President, VP, Secretary, Treasurer, and Members-at-large) will vote in board meetings. In case of a tie, the outgoing ex-President will cast a vote.
Elections: At least the following seats will become vacant before the spring conference: Vice President, Secretary, and Member-at-Large. Via the newsletter, voting is slated for April/May with results to take effect at the spring meeting in Laramie. The board have identified three possible candidates to assume each opening, however, a broad announcement will be made by Kevin to encourage more participation.
Archives Week: During the meeting, the Board contacted Jody Georgeson (author of the Archives Week Proposal) to inquire if she would spearhead the effort. Jody agreed and will present her plan in more detail at the next board meeting.
Mailing lists: Jay pointed out that Metal Edge asked if it could buy the SRMA mailing list. At this time, the Board are in agreement that this would not be a sound move. Instead, a ‘request for info’ list will be available at the Laramie conference.
Meeting adjourned at 1230.
Respectfully submitted,
Brent Wagner
Secretary
