SRMA Board Minutes of Meetings
June 4, 2004
The SRMA Board met informally after the spring conference on 04 June 2004 in the Wyoming Stock Growers Association Room and on the outside steps of the American Heritage Center in Laramie, Wyoming at 4:30
Members present: Bridget Burke, Nancy Freeman, Holly Geist, Monte Kniffen, Becky Lintz, Thia Rand, Mark Shelstad, Jay Trask, and Brent Wagner.
CPA Merger: The Colorado Preservation Alliance merger pleases the SRMA Board. Jeanne Abrams will assume the appointed role of Preservation Chair. As of now, the Preservation Chair becomes a voting member of the SRMA Board – the voting status for all appointed board members is subject to change once the bylaws and constitution rewrites occur (see below – “Bylaws” section).
Bridget will communicate with Jeanne; Jay will update membership lists; Thia will coordinate information distribution for the upcoming newsletter; and Mark will deal with conjoining the web pages.
Mark pointed out that this might be a good time to consider a new domain name and/or design for the SRMA web page. The Board will decide on these matters prior to 01 January 2005.
Newsletter: The
Board voted to publish only two more print editions of the SRMA newsletter before
making a transition to .pdf/electronic formats after January 1, 2005. Becky
will ensure that a hard copy goes into the SRMA Archives.
Archives Week Funding: In order to promote the inaugural
event, the Board voted to contribute up to $700 for the creation of a poster
to complement Archives Week in October. Additional funding sources are being
explored and, to date, $300 has been secured for the same cause.
Light Impressions Offer: Nancy reported on a Light Impressions offer that would guarantee discounts of between 5% and 15% on purchases made through said supply company. Due to a close business relationship that SRMA has maintained over the recent past with Metal Edge, another archival vendor, discussion was tabled. Nancy will report back to the Board at the next meeting.
Bylaws: Nancy and Brent (and, possibly, Molly Davis) will create a draft for the Board of potential bylaw/constitution changes. Via e-mail, every board member is asked to relay what changes he/she feels should be made to Nancy and Brent. Issues that require review include, but are not limited to:
Voting rights of board members –
elected versus appointed
Proxy voting rights
Official correspondence related to snail mail and e-mail.
Arcane verbiage
Golden: Bridget indicated that the Coors Brewery Archives would conduct optional tours for the 01 October 2004 autumn conference.
Vegas!: In an effort to facilitate idea exchange for panels, Jay, Bridget, and Holly will attempt to procure mailing lists from other archival organizations (CIMA, NWA, and SCA) and liaise, if necessary.
Next Board meeting will occur (probably in Denver) in September prior to the autumn conference. A precise date has not been set. Bridget will send out different possibilities to the Board. After this meeting, the Board hope to meet every two months on a regular basis.
Meeting adjourned at 5:15.
Respectfully submitted,
Brent Wagner
SRMA Secretary
