Created by the participants of the CPA Disaster Workshop facilitated by Lance Peterson, State Exercise Training Officer for Utah, 6/97
| Group |
Before (Mitigation, Preparedness) |
During (Response) |
After (Recovery) |
Policy Group
( Key Decision Makers
such as Directors, Board, Mayor) |
- Define Goals (Mission Statement)
- Define Critical Functions
- Institute Mitigation Plan
- Designate Spokesperson (Public Information Officer)
- Approve and Fund Plan
|
- Declare disaster/Activate Plan
- Authorize expenditures
- Control external communications
- End response /Demobilize
|
- Authorize expenditures
- Control external communications
- Revise plan as needed and set new objectives
- Ask for outside help/mutual aid & cooperation as needed
- How far to take recovery/Write off
- Evaluate
|
Coordination Group
(Assoc. Directors, Section Heads, etc.) |
Write the Plan
- Prioritize
- Assess hazards
- Assign roles and responsibilities
- Identify preventive measures
- Develop Standard Operating Procedures and preventive measures
- Train Staff
|
- Perform assigned responsibilities
- Possible evacuation
- Assess damage
- Coordinate with other agencies
- Notify staff (essential & nonessential)
- Marshal resources
- Provide info to PIO
- Accountable to Policy Group and Staff
|
- Generate reports to Policy and Staff (insurance, accident, etc.)
- Supervise and assign staff (train to perform objectives if needed)
- Establish off-site operation as needed
- Prioritize and implement business continuity tasks (restore vital services)
- Internal communications
|
Staff/Operations Group
(Supervisors, Workers) |
Learn and Know the Plan
- Know individual functions
- Exercise and drill
- Implement Standard Operating
- Procedures and preventive measures
- Keep plan current: update compliance procedures and checklists
|
- Generate damage reports and situation reports
- Follow emergency procedures
- Request aid as needed
|
- Hands-on recovery/pack-out
- On-going operations
- Sources of specific expertise
|
The level of disaster will impact response. Some responsibilities and tasks may overlap. The next step in developing a plan with this worksheet is to prioritize and group like tasks with their functions.
